Job Opportunity at Smart Code Ltd

by Stunner

Smart Africa Group builds interconnected platform companies that are solving African challenges. We do research & development, business development & management, and strategy & consulting to enable our clients and partners to make a mark in their industries. Our portfolio of companies spans many industries including marketing, technology, product development, innovation, and content creation.

About the job

We are looking for a responsible Office Administrator who will be the first point of contact for the company. You should possess a pleasant personality together with a dynamic professional attitude to supervise and lead our team by providing administrative support across the organization.

Office Administrator responsibilities are:

  • Assist visitors by greeting, welcoming, and directing them appropriately.
  • Ensuring timely and accurate customer service.
  • Maintaining and executing all clerical duties at the desk of our main entrance.
  • Gathering and addressing any administrative concerns.
  • Answer and forward any incoming phone calls while presenting essential information when needed.
  • Organize phone calls and correspondences such as e-mail, letters, packages, and so on.
  • Managing and monitoring records of petty office expenses.
  • Control of front desk tidiness and availability of all necessary stationery and material including pens, forms and informative data.
  • Scheduling shifts and supervising office assistants including office attendants, security guards, and drivers and work to optimize their performance.
  • Arrange schedules, travels, appointments etc. for the management.
  • Monitoring stock and order office supplies and troubleshooting emergencies.
  • Overseeing the compliance with the company’s policies and security requirements.
  • Prepare timely reports and presentations and submit them to executives and senior managers
  • Schedule in-house and external events, maintain corporate calendar, and book meeting rooms
  • Update office policies.
  • Manage company databases.
  • Working closely with various departments.
  • Promoting equality and diversity as part of the culture of the organization.
  • Taking up other duties as assigned by the management.

Job Opportunity at Smart Code Ltd

Office Administrator requirements are:

  • 2 years experience of working as an office Profound experience in customer service and office management.
  • Good experience with office machines
  • Good practical knowledge of MS Office, particularly Excel and Word, and proficiency in English (oral and written)
  • Strong communication and interpersonal skills
  • Good organizational, multitasking and problem-solving skills
  • Solid communication skills both written and verbal
  • Resourceful and proactive, able to deal with issues as they arise
  • Capacity to organize, multitask, prioritize and work under pressure

The deadline for the Application is on Monday 29th November 2021.


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